Recording - Preventing Rejected Documents

STATE DOC FEES ARE INCLUDED

Any transfer deed with consideration exceeding $500.00 will be assessed a state documentary fee of 1 per $100. Consideration amounts must be correctly marked on both the deed and transfer declaration.

DEEDS CONTAIN VALID GRANTEE ADDRESS

Pursuant to C.R.S. 38-35-109(2), all deeds shall include a notation of the legal (mailing) address of the grantee. This address is used to determine where tax statements should be mailed after a property is sold. Submitters should verify the validity & completeness of such address before recording a deed to avoid rejected recordings.

SUFFICIENT MARGINS

C.R.S. 30-10-406 (3)(a) requires that all documents have a top margin of at least one inch & a left, right & bottom margin of at least inch. The recorder may refuse to file any document that does not meet these standards.

INSTRUCTIONS FOR ORDER OF RECORDING ARE INCLUDED

Please send documents in the order you would like them recorded. Please also include specific instructions as to what documents you are recording and the amount of pages in each document. Staples or paper clips are an easy way to indicate what pages constitute one document.

CHECKS PAYABLE TO GILPIN COUNTY CLERK

If checks are made out to the wrong party the check along with all documents attached will be rejected and returned to the submitter.

RETURN ADDRESSES

A complete and accurate return address should be clearly marked on the front or back page of any document submitted for recording. Documents will be returned within two (2) weeks (Please give us a cushion during elections). No return envelope is required but is appreciated.